Update SpecificationAstronotes.md (edit some markdown layout)
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Emeline
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@ -12,18 +12,21 @@
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##### Work packages:
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- **Step 1**:
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Prototype allowing input of expense date, type and charge (incl. and excl. taxes)
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Using local data (typed objects and binaries)
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Prototype allowing input of expense date, type and charge (incl. and excl. taxes) |
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Using local data (typed objects and binaries) |
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Secured data upload to enDI EAS (enDI itself might need some work to ensure compatibility)
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- **Step 2**:
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File attachment system and overhauled user interface
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Using uploaded snapshot of expense document as supporting document
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OCR-based data input autocompletion based on said snapshot
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File attachment system and overhauled user interface |
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Using uploaded snapshot of expense document as supporting document |
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OCR-based data input autocompletion based on said snapshot |
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Using OCR software components from open-source repository or Android standard API
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- **Environment**: Android / Lineage operating systems, F-Droid / Play Store app stores, free software, EAS
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---
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## STEP 1
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[ ] ==**CONNECTION**==
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Baseline scenario:
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1. Passive user logs in using custom URL and logs sent by admin or support team
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2. User inputs username (i.e. e-mail address) and password in login form then submits
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@ -56,8 +59,9 @@ Expense report dashboard allows user to keep track of:
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- Supporting document (or lack thereof)
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- Saved comments (including writer name, writing date and comment content)
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- Business expenses
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Expenses are divided into two sections : costs related to a company (Costs) and the costs related to a customer (Purchases).
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Expense include :
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Expenses include :
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- date, type, description, charge incl. and excl. taxes, VAT
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- for mileage expense : date, type, provision, origin, destination, distance
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@ -85,10 +89,13 @@ Baseline scenario:
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4. User confirms or cancels expense addition
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Overhead form data to be completed: date, group, type*, description, charge incl. and excl. taxes*
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Line charge form data to be completed: date*, type*, charge incl. and excl. taxes*
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(* = required data for form validation)
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If multiple VAT rates need to be provided, total sum should be input. If VAT is not deductible, charge incl. taxes should be input in "charge excl. taxes" field and 0 should be input in "VAT" field.
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Expense can only be added if expense report is already saved as draft
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Expense can only be added if expense report is already saved as draft.
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[ ] ==**EDIT BUSINESS-RELATED EXPENSE (company)**==
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@ -100,11 +107,14 @@ Baseline scenario:
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4. User confirms or cancels expense edition
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Overhead form data to be completed: date, category, type*, description, charge incl. and excl. taxes*
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Line charge form data to be completed: date*, type*, charge incl. and excl. taxes*
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(* = required data for form validation)
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If multiple VAT rates need to be provided, total sum should be input
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If VAT is not deductible, charge incl. taxes should be input in "charge excl. taxes" field and 0 should be input in "VAT" field
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Expense can only be added if expense report is already saved as draft
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If multiple VAT rates need to be provided, total sum should be input.
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If VAT is not deductible, charge incl. taxes should be input in "charge excl. taxes" field and 0 should be input in "VAT" field.
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Expense can only be added if expense report is already saved as draft.
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[ ] ==**ADD BUSINESS-RELATED TRAVEL EXPENSE (company)**==
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@ -115,8 +125,10 @@ Baseline scenario:
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3. User confirms or cancels expense addition
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Form data to be completed: date*, type*, provision, origin*, destination*, distance*
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(* = required data for form validation)
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Expense can only be added if expense report is already saved as draft
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Expense can only be added if expense report is already saved as draft.
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[ ] ==**EDIT BUSINESS-RELATED TRAVEL EXPENSE (company)**==
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@ -127,8 +139,10 @@ Baseline scenario:
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3. User confirms or cancels expense addition
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Form data to be completed: date*, type*, provision, origin*, destination*, distance*
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(* = required data for form validation)
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Expense can only be added if expense report is already saved as draft
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Expense can only be added if expense report is already saved as draft.
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[ ] ==**DELETE EXPENSE**==
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@ -138,7 +152,7 @@ Baseline scenario:
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2. User is prompted for deletion confirmation as safety measure
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3. User confirms or cancels deletion
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An expense can only be delete if expense report is already saved as draft
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An expense can only be delete if expense report is already saved as draft.
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[ ] ==**SAVE EXPENSE REPORT**==
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@ -148,8 +162,8 @@ Baseline scenario:
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2. User completes form with appropriate data (comments that are optional)
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3. User confirms or cancels
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Only draft expense reports can be saved
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Comments will be displayed in dashboard HCI from then on
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Only draft expense reports can be saved.
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Comments will be displayed in dashboard HCI from then on.
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[ ] ==**DELETE EXPENSE REPORT**==
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@ -159,7 +173,7 @@ Baseline scenario:
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2. User is prompted for deletion confirmation as safety measure
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3. User confirms or cancels
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Only draft expense reports can be deleted. If deleted expense report was awaiting validation, it is returned to draft status and the validation process is automatically cancelled
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Only draft expense reports can be deleted. If deleted expense report was awaiting validation, it is returned to draft status and the validation process is automatically cancelled.
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[ ] ==**SUBMIT EXPENSE REPORT FOR VALIDATION**==
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@ -182,9 +196,11 @@ Baseline scenario:
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3. User confirms or cancels attachment
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Form data to be completed: document type*, local image file*, description*
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(* = required data for form validation)
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Default description is image file name
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Supporting documents can be joined regardless of expense report status
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Default description is image file name.
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Supporting documents can be joined regardless of expense report status.
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[ ] ==**DELETE SUPPORTING DOCUMENT FROM EXPENSE**==
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@ -196,7 +212,7 @@ Baseline scenario:
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4. User is prompted for deletion confirmation as safety measure
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5. User confirms or cancels deletion
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Supporting documents can be deleted regardless of expense report status
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Supporting documents can be deleted regardless of expense report status.
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[ ] ==**EDIT SUPPORTING DOCUMENT FROM EXPENSE**==
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@ -209,9 +225,11 @@ Baseline scenario:
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5. User confirms or cancels edition
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Form data to be completed: document type*, local image file*, description*
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(* = required data for form validation)
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Default description is image file name
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Supporting documents can be edited regardless of expense report status
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Default description is image file name.
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Supporting documents can be edited regardless of expense report status.
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[ ] ==**GENERATE EXPENSE WITH OCR**==
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@ -233,11 +251,14 @@ Baseline scenario:
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4. User confirms or cancels expense addition
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Overhead form data to be completed: date, category, type*, description, charge incl. and excl. taxes*
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Line charge form data to be completed: date*, type*, charge incl. and excl. taxes*
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(* = required data for form validation)
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If multiple VAT rates need to be provided, total sum should be input
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If VAT is not deductible, charge incl. taxes should be input in "charge excl. taxes" field and 0 should be input in "VAT" field
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Expense can only be added if expense report is already saved as draft
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If multiple VAT rates need to be provided, total sum should be input.
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If VAT is not deductible, charge incl. taxes should be input in "charge excl. taxes" field and 0 should be input in "VAT" field.
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Expense can only be added if expense report is already saved as draft.
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[ ] ==**EDIT CUSTOMER INTERACTION-RELATED EXPENSE**==
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@ -249,11 +270,14 @@ Baseline scenario:
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4. User confirms or cancels expense edition
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Overhead form data to be completed: date, category, type*, description, charge incl. and excl. taxes*
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Line charge form data to be completed: date*, type*, charge incl. and excl. taxes*
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(* = required data for form validation)
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If multiple VAT rates need to be provided, total sum should be input
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If VAT is not deductible, charge incl. taxes should be input in "charge excl. taxes" field and 0 should be input in "VAT" field
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Expense can only be added if expense report is already saved as draft
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If multiple VAT rates need to be provided, total sum should be input.
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If VAT is not deductible, charge incl. taxes should be input in "charge excl. taxes" field and 0 should be input in "VAT" field.
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Expense can only be added if expense report is already saved as draft.
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[ ] ==**ADD CUSTOMER INTERACTION-RELATED TRAVEL EXPENSE**==
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@ -276,8 +300,10 @@ Baseline scenario:
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3. User confirms or cancels expense edition
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Form data to be completed: date*, type*, provision, origin*, destination*, distance*, customer
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(* = required data for form validation)
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Expense can only be added if expense report is already saved as draft
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Expense can only be added if expense report is already saved as draft.
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[ ] ==**COPY EXPENSE**==
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@ -287,7 +313,7 @@ Baseline scenario:
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2. User specifies to which expense report the expense needs to be copied. Only expense reports already saved as drafts can be selected. Default value is current expense report
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3. User confirms or cancels copy
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When user specifies in which expense report the expense needs to be copied, charge incl. and excl. VAT are displayed for clarity
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When user specifies in which expense report the expense needs to be copied, charge incl. and excl. VAT are displayed for clarity.
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An expense can only be copied if expense report is already saved as draft
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@ -298,4 +324,4 @@ Baseline scenario:
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2. User specifies month and year
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3. User confirms or cancels
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Expense reports can be copied regardless of status, and copies will automatically be saved as drafts
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Expense reports can be copied regardless of status, and copies will automatically be saved as drafts.
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